IT Training

The Word 2007 Mini-Toolbar

2010-11-03T14:24:00.002Z

When you select text, you can show or hide a handy, miniature, semi-transparent toolbar, which is known as the Mini-Toolbar. The Mini-Toolbar provides some of the most frequently used formatting commands such as fonts, font styles, font sizing, alignment, text colour, indent levels, and bullet features. When you point to the Mini-Toolbar it becomes active and opaque.

To de-activate the Mini-Toolbar:
Click on the Office Button
Click on Word Options
Popular
Remove the tick from “Show mini toolbar on selection” in the “Top options for working with word section”

Building Blocks

2010-10-20T13:57:00.005+01:00

Building Blocks is a new way of creating and managing items of information that you want to access on a regular basis. You may want to store standard paragraphs of text, pictures, headers, footers, lists, in fact any type of “bite sized” information that you use. AutoText entries are also now part of Building Blocks and are converted into Building Blocks automatically To see this feature try the following:

Select the paragraph you would like to make into a Building block
Click on the Insert tab, click on [Quick Parts] in the Text group and then select Save Selection to Quick Part Gallery. The Create New Building Block dialog box will appear with your text named and categorised
Click on [OK] to save it
Each time accept the default settings in the Create New Building Block dialog box
Create a new blank document
On the Insert tab, click on [QuickParts]
Your entries will appear at the top of the list
Click on an entry to insert it in your document

Zooming

2010-06-29T10:36:00.002+01:00

The Zoom feature within Microsoft Office has been available in all of the previous versions. However, this feature has been slightly updated to include a Zoom Slider on the Status Bar so that you can quickly and easily increase or decrease the zoom percentage. There is also a Zoom Percentage button on the Status Bar which can be used to specify an exact zoom ratio.

2010-06-25T07:07:00.004+01:00

Office 2007 Help Window

The first time you use the Help feature in any of the Microsoft Office programs, the online Help window appears in a default location and size on your screen. You can change the way the Help window is displayed and thereafter, when you open the Help window, the settings that you made will be applied.

Each program in Microsoft Office has a separate Help window. This means that when you open the Help window from one program, such as Microsoft Office Word, and then go to another program, such as Microsoft Office Outlook, and open Help, you see two separate Help windows. Microsoft Office maintains unique settings for each of these Help windows.

You can use the mouse to resize the dimensions of a Help window and drag its title bar to move the window to a new location. By default, each Help window is set to appear on top of any other Office windows, which means that you can click in the document and keep working while the help information is visible. You may, however, wish to turn this feature off to suit your requirements. If the window is currently set to stay on top of other windows, the Keep On Top tool looks like a push pin viewed from the top . If the window is not set to stay on top of other windows, the text changes to Not on Top, and the tool looks like a push pin viewed from the side . In this case, when you click in the document or another file, the document window will come to the front and the Help window will be obscured.

2010-06-25T06:42:00.011+01:00

Office 2007 Help
You can find Help for Microsoft Office programs in more than one place. Help is installed on your computer when you install an Office program, and you can get additional Help content from Microsoft Office Online. You can specify where you want to search for Help, and you can restrict the scope of your search to online or offline or to a specific category within a program.

How Can I Access the Help Window?
Whether you are working in Word, Excel, PowerPoint or Access, you can click on the Help tool or press to display the Help window.

Office 2007 Quick Access Toolbar

2009-03-10T12:47:00.011Z

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Microsoft has included a new Quick Access Toolbar (also known as the QAT) which is located by default at the top of all Office windows. It provides quick access to tools that you use on a regular basis. You can customise the Quick Access Toolbar by adding commands to it and you can move it to a different location if it suits the way you use the application. To see this feature try the following: Make sure WORD is open and that you are working in a blank document.

Point to the buttons on the QAT to see the names of the tools. These are the default commands. Let's add the Format Painter tool
On the Home tab, right-click on the Format Painter tool in the Clipboard group
Select Add to Quick Access Toolbar The Format Painter tool should now appear on the QAT at the top of the screen
Click on the Customise Quick Access Toolbar tool on the QAT
Select Open to add it to the QAT The Open folder will be added to the toolbar
Click on the Customise Quick Access Toolbar tool
Select More Commands to display the Word Options dialog box
In the right panel, click on Format Painter then click on [Remove] and then do the same for Open
Click on [OK] to close the dialog box

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The Ribbon

2009-02-17T12:15:00.004Z

Office 2007 brings together its previous menus and toolbars into one control centre called The Ribbon. The Ribbon is a band that runs across the top of the window and it contains commands that are divided into sets of commonly used features. Each set is displayed on a different tab. For example, the main set of frequently used commands is displayed on the Home tab.

How Does the Ribbon Work?
The Ribbon is organised into tabs. Each tab represents a different set of frequently-used commands. As previously mentioned, the Home tab contains the main commands for each application. For example, when you are using Microsoft Word, the Home tab contains commands such as changing fonts, working with paragraphs, changing styles, editing and even the clipboard commands. As you move from one tab to another, the set of commands will change.

Office 2007 Access Keys

2009-01-21T11:29:00.004Z

Access Keys

If you liked using keyboard shortcuts to work with the menus in previous versions of Office, you’ll like the Access Keys. Access Keys provide a quick method of working with screen elements such as the Ribbon. You use Access Keys by pressing Alt followed by another key or a sequence of other keys.

How Do I Turn On the Access Keys?

If you want to use Access Keys to control the Ribbon or other elements on the screen, you must first switch to keyboard control. This shifts you from being in text entry mode into command mode. You do this by pressing Alt which then activates little badges showing the Key Tips for all tabs. Press one of the letters to activate a particular tab and then badges for each of the commands on that particular tab appear. Press the letter that corresponds to the badge and continue in this way until the command has been selected.

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2009-01-19T09:00:00.000Z

Using The Office Button

You can use the Office Button to perform most of the file management functions for your document – similar to those settings found on the previous File menu. While some of the sub options will differ from program to program, the core functions are the same whether you’re using Word, Excel, PowerPoint, Outlook or Access.

To see this feature try the following: Make sure WORD is open

Type “The cat sat on the mat” into the blank document and then click on the Office Button
Select Save to display the Save As dialog box with “The cat sat on the mat” included as File name
Click on [Save] to save the file
Click on the Office Button and then select Close to close the document

Click on the Office Button,
select [New] then click on the
Blank document option and click on [Create]
Type “Jack and Jill went up the hill”
Click on the Office Button then point to the side arrow next to Save As to display the submenu
Select Word 97-2003 Document “Jack and Jill went up the hill” will appear as the filename
Click on [Save] to save the file then click on the Office Button and select Close

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2009-01-16T14:31:00.000Z

What is The Office Button?

A major change in Microsoft Office 2007 is the introduction of the Office Button.

This button appears at the top-left of any Office window and it is used in place of the File menu that appeared in the Menu bar of previous versions.

When you click on it you will see familiar commands, such as Open, Save, Save As, Print, Close, there are also some new options such as Publish and Finish.

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