Office 2007 Quick Access Toolbar

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Microsoft has included a new Quick Access Toolbar (also known as the QAT) which is located by default at the top of all Office windows. It provides quick access to tools that you use on a regular basis. You can customise the Quick Access Toolbar by adding commands to it and you can move it to a different location if it suits the way you use the application. To see this feature try the following: Make sure WORD is open and that you are working in a blank document.

1. Point to the buttons on the QAT to see the names of the tools. These are the default commands. Let's add the Format Painter tool
2. On the Home tab, right-click on the Format Painter tool in the Clipboard group
   
   
   
   
3. Select Add to Quick Access Toolbar The Format Painter tool should now appear on the QAT at the top of the screen
4. Click on the Customise Quick Access Toolbar tool on the QAT
   
   
   
   
   
   
   
5. Select Open to add it to the QAT The Open folder will be added to the toolbar
6. Click on the Customise Quick Access Toolbar tool
7. Select More Commands to display the Word Options dialog box
8. In the right panel, click on Format Painter then click on [Remove] and then do the same for Open
9. Click on [OK] to close the dialog box

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The Ribbon

Office 2007 brings together its previous menus and toolbars into one control centre called The Ribbon. The Ribbon is a band that runs across the top of the window and it contains commands that are divided into sets of commonly used features. Each set is displayed on a different tab. For example, the main set of frequently used commands is displayed on the Home tab.


How Does the Ribbon Work?
The Ribbon is organised into tabs. Each tab represents a different set of frequently-used commands. As previously mentioned, the Home tab contains the main commands for each application. For example, when you are using Microsoft Word, the Home tab contains commands such as changing fonts, working with paragraphs, changing styles, editing and even the clipboard commands. As you move from one tab to another, the set of commands will change.

Office 2007 Access Keys

Access Keys

If you liked using keyboard shortcuts to work with the menus in previous versions of Office, you’ll like the Access Keys. Access Keys provide a quick method of working with screen elements such as the Ribbon. You use Access Keys by pressing Alt followed by another key or a sequence of other keys.

How Do I Turn On the Access Keys?

If you want to use Access Keys to control the Ribbon or other elements on the screen, you must first switch to keyboard control. This shifts you from being in text entry mode into command mode. You do this by pressing Alt which then activates little badges showing the Key Tips for all tabs. Press one of the letters to activate a particular tab and then badges for each of the commands on that particular tab appear. Press the letter that corresponds to the badge and continue in this way until the command has been selected.



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Using The Office Button

You can use the Office Button to perform most of the file management functions for your document – similar to those settings found on the previous File menu. While some of the sub options will differ from program to program, the core functions are the same whether you’re using Word, Excel, PowerPoint, Outlook or Access.

To see this feature try the following: Make sure WORD is open

1. Type “The cat sat on the mat” into the blank document and then click on the Office Button
2. Select Save to display the Save As dialog box with “The cat sat on the mat” included as File name
3. Click on [Save] to save the file
   
4. Click on the Office Button and then select Close to close the document

1. Click on the Office Button,
   select [New] then click on the
   Blank document option and click on [Create]
2. Type “Jack and Jill went up the hill”
3. Click on the Office Button then point to the side arrow next to Save As to display the submenu
4. Select Word 97-2003 Document “Jack and Jill went up the hill” will appear as the filename
5. Click on [Save] to save the file then click on the Office Button and select Close

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What is The Office Button?

A major change in Microsoft Office 2007 is the introduction of the Office Button.

This button appears at the top-left of any Office window and it is used in place of the File menu that appeared in the Menu bar of previous versions.

When you click on it you will see familiar commands, such as Open, Save, Save As, Print, Close, there are also some new options such as Publish and Finish.

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